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We are often so quick to meet and talk about things. But considering that the majority of our meetings are likely not run very effectively, (and that meetings are expensive!), I wonder if there is a different way to do things.
Instead of calling a meeting because that’s what you do when you have something to communicate, try writing it up in a memo. If it doesn’t fit, or it’s too complicated or delicate, or you need everyone to hear it at the same time—together—then call a meeting. Otherwise, it’s a memo! And that is great news. Because no one hates a person who gives them time back in their hectic schedules. But people do resent those coworkers who call unnecessary meetings and delay progress.
And if you do send a memo and there is a lot of follow up questions and lack of clarity—call a meeting to discuss it. It’s better to have a focused meeting where people get clear answers instead of a general meeting where people leave feeling like they could have been more productive on their own.